A few days ago, Google announced big changes to its suite of professional tools, G Suite. Since October 2020, G Suite is renamed Google Workspace, and introduces many novelties. Many of these changes are due to the new needs of companies today and the greater need to use collaborative and easy-to-use tools. Do you want to know what changes? We explain it to you in this post.
Do you want your work team to be better connected?
What is Workspace?
Workspace It is an environment for companies and totally collaborative, in which the user has at his fingertips all the tools he needs to carry out his tasks. Thus, in the same space the user finds all the functionalities: docs (documents), google-meet (video conference), gmail (email), Calendar (calendar) and Drive (cloud storage). All this, integrated to have a better user experience and make teamwork more fluid.
What changes compared to G Suite?
Although G Suite was an environment designed for collaborative, productive work in the cloud, Google wanted to introduce changes to adapt to the new needs of today's worker. In this way, the platform becomes a integrated workspace where the user can find everything they need to improve their communication and work, wherever they are. As for the novelties, we can find mainly 4.
1. Create documents from Google Rooms
The first novelty introduced Google Workspace to improve the integration of your entire system, is the possibility of creating the documents directly from Google Rooms/Gmail. This allows the user to save time opening Google Drive, creating the document and sharing it with their team, since with this function the three actions are summarized in one.
2. More intelligence
Google Workspace also adds more intelligence. Specifically, with its smart chip we will have a lot of more information about the person we mention, automatically appearing a file with your data and suggested actions, based on the previous activity.
3. Link Preview in Docs
This is one more update that allows us to save time and work productively without having to open multiple windows. In this way, if someone links a content in a Google document, by clicking on it we can see a preview of what it contains. What's more, if the linked content is also a Google document, we can preview the different slides of it. As we have already mentioned, it is one of the novelties that makes Workspace a more integrated and productive space.
4. Picture in Picture mode in Google Meet
Finally, one of the most interesting novelties of Google Workspace, since with the mode PiP we can edit Google documents seeing the reactions of our team “face to face”. This means that, if we are in a video call on Google Meet and we want to edit a Google document by changing the window, the video call will take the form of a pop-up and we will be able to continue seeing the faces of our team, in real time.
This is a very useful modification, especially considering those teams that perform remote or distance work on a regular basis, and they don't want to lose touch while working together.
Beyond the features and user experience changes, Google has also introduced new plans. Here we explain each one and also what are the google workspace pricing:
Only with uCloudStore:
Only with uCloudStore:
Only with uCloudStore:
Only with uCloudStore:
* Offer available only to new Google Workspace customers. This introductory price is only available for the first 20 users added, for 12 months. Standard pricing will apply to all users after 6 months for Business Starter licenses and 12 months for Business Standard licenses. Permanence of one year in annual contracts (monthly or annual payment), and immediate cancellation in flexible plans.
** Free Plus Support for one year only for companies with more than 100 users. For less, the included free support will be the basic one.
This is the most essential plan of Google Workspace, it would be the equivalent of G Suite Basic. Includes all apps secure and personalized company mail, video calls from up to 100 participants, 30GB storage per user Security controls Y standard support. It's the best plan for new Google Workspace users and those who don't have advanced security or storage needs.
The old G Suite Business plan will now have two variants. On the one hand, it is in Standard, which includes the aforementioned and, in addition, video calls of up to 150 participants, with Video recording, 2TB storage, Security controls Y attendance.
In this plan, video calls arrive up to 250 participants, also allow video recording and additionally include the option of record attendance. storage increases to 5TB and adds advanced security options, What vault and the advanced endpoint management. It also includes standard support, with the possibility of it being upgraded. Business mail includes electronic discovery and data retention.
Finally, we have the well-known Enterprise plan, which takes security to the limit by introducing encryption S/MIME, DLP, data regions, and enterprise endpoint management. As additions to video calls, it includes the noise reduction and live broadcast within the domain. As for the space is unlimited, and the assistance is premium.
I'm an existing G Suite customer, will anything change about my account?
It depends on the G Suite plan you had contracted and the type of contract you have (annual or flexible).
- Depending on the plan: on the one hand, if you had a plan BASIC, this will have the options of the Business Starter. In the case of Business, it will become Standard. If you want to keep some options that the old G Suite Business plan had, like Vault, you'll need to upgrade to Business Plus. Finally, if you have the Enterprise, it will keep the same name and will have the settings/applications from the table above.
- Depending on the type of contract: in case you have a annual contract, the changes will not be made until your contract ends. In the case of flexible, you may start to notice changes depending on the plan you had.
Until when can you get old G Suite?
Legacy G Suite plans can be purchased up to January 15. Afterwards, they will all be Google Workspace.
How do I know which is the best plan for my company?
If after reading the explanation about the applications and options that each plan includes, you still don't know which one is right for your company, you can contact us and we will help you choose the best plan. You can call us at +34 634 88 78 70 or send us a message at firstname.lastname@example.org.
With what plans can I record video calls?
You can record video calls with the plan Business Standard, Business Plus and Enterprise. The only plan where Meet video call recording isn't available is Business Starter.
At the security level, what is included in the Business plans?
The security settings of the Business plans are as follows:
- Business Start Plan: security and management controls from the Administration Console.
- Business Standard Plan: security and management controls from the Administration Console.
- BusinessPlus plan: electronic discovery, mail data retention, and advanced security controls, with Vault and advanced endpoint management.
Can I get more discounts?
Yes, if you contact us, as Google's Official Premier Partner we can offer you more discounts. Call us at +34 634 88 78 70 or send us a message at email@example.com.
Can I try Google Workspace before I buy it?
Yes, in uCloudStore we have a 14-day free trial, in which you can test the Workspace utilities without any commitment and, over time, choose whether you want to hire it or not.
Do you want to hire Google Workspace?
If you are thinking of hiring Google Workspace and you have doubts, you can contact us, since as Google Premier Partner we can help you to resolve doubts, take care of hiring professional domains, manage your service registration and train your team. You can also call us at +34 634 88 78 70 or send us a message at firstname.lastname@example.org.
If on the contrary, you already have Google Workspace (the old G Suite) and you want to change plans, increase your knowledge and continue to grow with Google, we can help you too.
What does Google have prepared for your company?
Visit our online store!