In recent years, the way we study and work has changed. The hybrid modality was imposed in most of the educational centers and companies, this means that it is no longer mandatory to be physically in the classrooms or in the offices, but we can work from the place we want. Now, for the modality of home office effective for workers and for the company culture, we need to track and measure the labor productivity in teleworking.
There are many ways, resources and tools that allow an accurate measurement of the daily progress of employees. Here we tell you some.
1. 5 ways to measure the productivity of your employees
Once the home office was implemented, companies had to find ways to control, measure and obtain results from the work of each employee. For example, many companies measure the telework productivity establishing clear objectives for workers, and thus be able to evaluate if they are being met.
In addition, it is important to establish realistic delivery deadlines for each task and thus be able to evaluate if the team is meeting the established objectives and deadlines. And the same with the amount of work done each day and the quality of this work.
Another key factor is the tools that exist for both improve productivity and collaboration between teams, such as to schedule and monitor each project. Some of the most used are Google Calendar, Google Sheets, Jira, Asana, among other.
The same with the meetings between the work teams, we would say that this is the most important thing in order not to lose communication and collaboration on a day-to-day basis. During the meetings you can review the progress of the team, discuss possible improvements or inconveniences that may arise, and also socialize with colleagues. For this, the best video conferencing tools are: Google Meet, Zoom, Skype, Microsoft Teams, etc.
1.1 Organization of tasks
To start measuring the productivity of your employees in teleworking and make a performance evaluation It is key to organize the tasks. It is best that it be hourly and daily, to have better control.
- Make a list to have an overview of the tasks of the day.
- Set deadlines to meet priorities.
- Delegate tasks if necessary.
- To follow.
- Knowing how to adapt in the event of unforeseen events or more urgent tasks.
The best digital tools for this are:
Google Keep: is a notes and reminders app that allows you to create to-do lists, text notes, and voice notes. It also allows you to share notes and collaborate in real time.
Google Calendar: With this online calendar you can spend less time planning and more time doing your tasks. It can also be shared with other users and works with all the tools of Google Workspace.
Trello: online task organization tool that uses cards to organize and prioritize tasks. It is very visual and easy to use.
Asana: is an online project management tool used to organize tasks, projects, and teams. It allows project creation, task assignment and collaboration in real time.
1.2 Evaluate the quality of time worked
Another way of measure the productivity in teleworking it has to do with evaluating the quality of the time that is worked. It is not only important to complete the tasks, but that they are well done and do not take more time than is necessary.
For example, it is important to control if the tasks are being completed on time and in the correct manner, what is the quality of the work and if it meets the specifications, keep track of the reduction of errors in each project, and also take into account the evaluations of supervisors, colleagues or clients to know if the work is of quality.
It is clear that these indicators depend on each job, what is expected of it, etc. But they are very helpful in identifying areas where improvement can be made to maximize efficiency and reliability. labor productivity.
1.3 Implement a competitive incentive system
This point is interesting to motivate employees. Many times the work becomes routine and it is important to stimulate the work team either with economic prizes, recognitions, or new projects.
Some tools for this can be:
Google Sheets: you can use a spreadsheet to set out the projects and incentives for each person and assign it to them to choose what they want to work on. Each project has an estimated time, say five hours, and thus employees who complete before the deadline are considered more productive.
google forms: with this tool you can create custom forms for surveys and quizzes. This is useful for both obtain information from employees and their concerns, such as to connect with customers and get valuable information.
GoogleMeet: Google's video conferencing system is a great tool for meeting with the work team and fostering internal communication. Also, do Feedback meetings can help employees understand how they are being evaluated and what areas they need to improve to earn incentives.
1.4 Smart Working
This work methodology allows to the employees work flexibly from anywhere, and by objectives achieved instead of the fulfillment of hours.
This type of work organization is possible to carry out thanks to technology and the collaboration tools provided by certain companies such as Google or Microsoft. Products like those of Google Workspace are ideal for Work from anywhere with teams spread across the globe.
Regarding proactivity in teleworking, the smart working offers numerous benefits, including:
- Greater flexibility and autonomy,
- Less travel time and cost
- Better reconciliation between work and personal life.